FAIRS & EXPOS
How to Plan an Exhibition Floor
Plan exhibition entrances, aisles, stages, networking, catering, VIP, technical and operational areas around visitor flow and safety.
Explore the serviceBefore you begin
An exhibition floor plan directly shapes visitor experience, exhibitor visibility and operational efficiency.
The objective is not to fit the maximum number of stands into the available area; movement, safety and service access are equally important.
Plan arrival and orientation first
Size registration and entrance areas for peak demand and provide visible routes to halls, stages, catering and exits.
Protect the main visitor paths
Use aisle widths appropriate to attendance and capacity requirements, with additional space around high-interest zones.
Separate public and operational needs
Locate storage, power distribution, waste handling and service routes away from visitor circulation where possible.
Establish a central operations room
Coordinate technical teams, security, cleaning, exhibitor relations and visitor services from one control point.
FREQUENTLY ASKED QUESTIONS
Clear answers to practical questions.
How wide should exhibition aisles be?
The answer depends on venue capacity, expected attendance, local regulations and emergency planning.
Where should a stage be positioned?
Balance accessibility with noise impact, audience gathering and neighbouring exhibitor visibility.
Should catering be close to the entrance?
Not necessarily. It should be easy to find without creating congestion in primary routes.
Let’s plan your project together.
Share your objective, date and scope so the EVENTGATE team can shape the right plan with you.